Admin and IT Management
In a cinema, a lot changes quickly. What applies today is different tomorrow. With our admin and IT management you keep an overview of your team’s workflows, settings and permissions.
One permission model for your day-to-day cinema work
Accounts
Create, copy and manually deactivate staff, and run them cleanly across their whole time with you.
Roles
Bundle permissions once and assign them to suit each task – from temporary staff to management.
Sites
Define who has which main site and which further sites they may view.
Evidence
Reports and the event journal make permissions and key account changes traceable.
For cinema management, IT and company management
For everyone who wants to steer precisely who may perform which actions in the system. From a single venue with changing temporary staff to a chain with clearly separated roles between head office, site management and the till.
Cinema management
You see who in the venue may take on which tasks and which permissions are active for them.
IT
You maintain accounts, roles, blocks, access keys and evidence in one central place.
Company management
You protect central settings and sensitive analytics without making day-to-day work harder for the site teams.
Staff change. Permissions move with them
A temporary member of staff needs different permissions from site management. Head office needs a different view from the team on site. If permissions are granted individually and by hand, it quickly becomes unclear: who can cancel? Who sees which analysis? Which access is still open after someone leaves?
When permissions run individually
- Permissions are searched for and changed per person
- Old access stays open more easily
- Cancellations, analytics and site access checked individually
- Evidence only appears when someone asks
When everything comes together
- Roles bundle the right permissions
- Inactive accounts are kept cleanly for the record
- Site access and permission levels are visible per account
- Reports show who has which role and which permissions
- Account and access events are logged traceably wherever the journal records them
Would you like to know what other options there are for your IT?
Let’s talk – every cinema is different. Together we will find the right solution.
One login for the whole platform
One role steers access across all areas: the till, catering, analytics and report layouts. Per account you define at which main site someone works and which further sites they may view. Permission levels protect higher roles and passwords.
Who works in the system?
What task does the person have?
What may be viewed, created, changed or deleted?
Where may work be done or viewed?
Which blocked action may be released on a case-by-case basis?
Which reports and journals help with review and offboarding?
From the first day to the last
Run accounts across their entire lifetime
You create new staff as an account and can copy existing ones. When someone leaves, you set the account to inactive manually. A deactivated account stays linked to reports, till closings, postings and working hours – your analytics remain complete.
- Create, copy and deactivate manually in one workflow
- Deactivating instead of deleting keeps the history clean
- Dedicated accounts for automated background processes
Account lifetime · from the first day to the last
Inactive account — stays linked
Defined once, assigned cleanly
Bundle permissions instead of setting them individually
Instead of setting every permission individually, you bundle permissions into roles. A member of staff receives a role, and the role determines menus, actions and analytics. Every function is graded: view, create, change or delete. You can copy existing permission groups and adapt them as a template.
- Roles for every task, from temporary staff to management
- Graded per function: view, new, change, delete
- Copy existing permission groups and use them as a template
- Separate levels for cancellation and ticket collection
Central rules and individual permissions
One role steers access to the till, catering, analytics and report layouts. Permission levels set a hierarchy, site access remains selectable per account – and blocked actions can be released case by case.
- One main site per account
- Further sites freely selectable for viewing
- One role for the till, catering, analytics and layouts
- Set a hierarchy across levels
- Lower levels do not change higher roles
- Higher roles and passwords stay protected
- A second authorised person releases exactly this one action
- Via login key, card, barcode or username and password
- In the key system with a fixed two-person sequence
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Protected without you having to think about it
Security is part of the basic setup
Passwords are stored encrypted and with a random value, never in plain text. After too many failed attempts an account locks itself and can be released again specifically. Via access policies you set rules for staff logins and guest card PINs – such as minimum length, expiry or excluding old passwords.
- Passwords and PINs stored encrypted
- Lock after failed attempts, targeted release by authorised staff
- Your own access policies for staff and guests
Show at a glance who is allowed to do what
Data protection and information workflows are steered through permissions, so they are deliberately granted rather than merely hidden behind menus. For annual access reviews, GDPR checks and offboarding there are clear overviews. The check itself stays with your team – the reports provide the basis.
Staff report
Staff with role, start and leaving date and status – the basis for the review.
Permission group report
Permission groups with the permissions they contain – cleanly documented.
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Key changes logged traceably
What was changed in the system, and by whom
For installations with an event journal, logins and logouts, user switches and the creation, change and deletion of accounts are logged. Changes to the permission group and password changes are traceable there too.
- Logins, logouts and user switches logged
- Account changes including permission group and password change traceable
- Analyse, print and export
- Checksum against later manipulation
Connections without sharing passwords
A dedicated key per account
For connected services and automated processes you issue a dedicated access key per account. Creating, displaying and deleting this key is itself a separate permission and therefore stays clearly in the hands of authorised staff.
- A dedicated access key per account
- Create, display and delete only with a dedicated permission
- Connections run through clearly issued access
Connected services · one key per account
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Manage keys — each its own permission
Would you like to run your cinema securely, under control and traceably?
Let’s talk – every cinema is different. Together we will find the right solution.
What does our admin and IT management offer
Permissions that follow your cinema structure
Roles, levels and site access reflect how your venue or your chain really works – from temporary staff to company management.
Everything in one place for the whole platform
One login and one permission model steer the till, catering, analytics and sites together. You maintain access in one place instead of in many separate applications.
Security and evidence are part of it
Password and access policies, login locks, access keys, permission reports and the event journal are part of the system. You do not have to gather them separately.
Developed further alongside cinema operations
Feedback from our customers and ideas from our team feed directly into its further development.
Building it together
You do not set up permission groups, accounts and access policies alone. We guide you step by step.
First conversation
We look together at which roles, which sites and which tasks you have.
Learning by doing in the test system
Your team gets a test system and recreates roles and accounts calmly.
Setup
Permission groups, accounts, site access, releases and access policies are set up together – to match your workflows.
Go-live & support
We stay with you until everything is in place, and remain personally available afterwards whenever you need us.
Questions about admin and IT management
Permissions govern individual actions (view, new, change, delete). Roles bundle permissions into a sensible package that you assign to the account. That way nobody has to maintain individual tick boxes.
You set the account to inactive manually. Reports, till closings, postings and working hours stay linked to it – the history stays clean, and an accidental deletion cannot break anything.
Permission levels create a hierarchy: lower levels can neither change higher roles nor reset their passwords. Central settings therefore stay protected.
A blocked action can be released by a second authorised person – via login key, card, barcode or username and password. In the key system with a fixed two-person sequence.
The reports show staff with their role, start and leaving date and status, as well as permission groups with the permissions they contain. They provide the basis – the check itself stays with your team.
For installations with an event journal, logins and logouts, user switches and the creation, change and deletion of accounts are logged – including the permission group and password change. A checksum protects against later manipulation.
Let's look together at what your cinema needs today
Every cinema is different.
That is why we do not start with a quote
but with a conversation.
